Agency: Gwinnett County Public School
Link: https://www.applitrack.com/Gwinnett/onlineapp/default.aspx?Category=Office+Professionals
Position Type:
Office Professionals/Buyer
Date Posted:
10/13/2023
Location:
Instructional Support Center
Date Available:
10/16/2023
Job Code: Buyer - 030024 Standard Hours: 40 Department: Purchasing Office - 252574 Empl Class: NA
Minimum Salary: $39,101.00/Annually Maximum Salary: $65,277.00/Annually
Scheduled Days: 245 Target Openings: 1
License and Certification Qualifications: National Institute of Governmental Purchasing (NIGP), Certified Public Procurement Officer or Buyer (CPPO, CPPB), or Institute of Supply Management (Certified Professional in Supply Management (CPSM or CPM) certification preferred.
Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.
Experience Qualifications: Three years of progressive purchasing and administrative office or equivalent acceptable experience required.
Skills Qualifications: Excellent skills in oral and written communication; working knowledge of modern office practices and procedures; ability to be customer service oriented to internal and external customers; ability to use an automated computer system designed to purchase and track school district acquisitions; ability to make mathematical calculations with speed and accuracy; ability to prepare accurate reports; ability to exercise independent judgment; ability to complete computer data entry in a timely and accurate manner; and strong computer skills with a working knowledge of Microsoft Office applications.
Primary Responsibilities: Responsible for post bid award activities for assigned commodities, create eProcurement items, perform item updates, conduct purchase order processing and maintenance of end user created requisitions. As well as manage customer and supplier product and service issues related to price, quality, quantity, requestor expectations, and delivery.
1. Completes Post Bid Award Activities
a. Update or create PeopleSoft eProcurement items.
b. Provide the Commodity Owner with an updated listing of items available for
ordering.
c. Verify that items appear in Employee Portal in addition to the eProcurement
Catalog.
2. Review and report on data for assigned commodities.
a. Provides Senior Buyer items on the current bid.
b. Produces usage analysis for Senior Buyer.
c. Assist the Senior Buyer with any information necessary to create the bid
solicitation successfully.
d. Alert Senior Buyer of Vendor performance issues
e. Maintain activity log on various purchasing activities for Key Performance
Indicator (KPI) data.
f. Provide analytics of Purchase Orders issued with delivery status as needed.
g. Analyze spending trends to determine if bidding/quotes are needed based on
GCPS Purchasing Policies/Procedures.
3. Conduct purchase order processing and maintenance.
a. Operate the procurement enterprise system software to facilitate and manage
tasks related to processing purchase orders.
b. Assist with the approval and expedition of purchase requisitions.
c. Obtain appropriate approvals, based on purchasing policy, before issuance of
purchase orders.
d. Amend purchase orders as requested by either the vendor or requester due to
price or quantity changes, substitutions, and cancellations.
e. Request approval to amend purchase orders from appropriate personnel as
required by the purchasing policy and notify program budget managers of
amended purchase orders that will impact budgets.
f. Coordinate handling of delivery discrepancies or damaged items with the
vendor, requester, and the Financial Operations (Accounts Payable) Department.
g. Close purchase requisitions and purchase orders within the PeopleSoft system.
h. Research and follow-up on purchase orders yet to be received by the
established due date.
i. Update, create or cancel receipts as needed.
j. Enter non-PeopleSoft purchase orders generated by non-integrated systems into
the Enterprise Resource Planning (ERP) system.
k. Assist other departments with pricing, receiving, and product issues related
to invoicing.
l. Assist vendors with any purchase order-related problems, including price
changes, substitutions, and delivery locations.
4. Assist with vendor communication and purchasing database maintenance.
a. Obtain tax identification information as required by local, state, and federal
agencies.
b. Ensure vendors complete the vendor application and W-9 form before conducting
business with the district.
c. Provide copies of completed W-9 forms to the appropriate department.
d. Provide vendors with the Georgia Sales Tax Exemption Certificate when
required.
e. Conduct a semi-annual audit of the GCPS Vendor database for SAMS compliance.
5. Provide procurement customer support by fielding questions from schools and
departments about procedures and processes utilized in the procurement of goods and
services.
a. Provide cross-functional support to other Specialists and Buyers within the
departments.
b. Function as commodity expert by directing eProcurement requesters to options
available for discounted or bid pricing.
.
6. Perform other duties as assigned.